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EHRI Data Standards
EHRI Data Standards is a comprehensive reference on how to report and manage
data related to human resources, payroll, and training. Outlines standards for data
elements, defines valid values, specifies how to report data and maintain data integrity.
Download contains:
- All Data Elements
- All Current Values
- All Past Values
For questions and assistance, contact DataElementRequest@opm.gov.
EHRI data standards table
For a full list of all EHRI Data Standards, including past and current valid values, click Export before filtering.
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| Name | Description | Data format | Data length | Valid values |
|---|---|---|---|---|
| ABSENCE WITHOUT LEAVE (AWOL) | AWOL is a non-pay status that covers an absence from duty which has not been approved. | Decimal | 9,2 | - |
| ABSENCE WITHOUT LEAVE (AWOL) HOURS IN PAY PERIOD | Number of AWOL hours in a pay period. | Decimal | 9,2 | - |
| ABSENCE WITHOUT LEAVE HOURS IN LEAVE YEAR | Number of AWOL hours accumulated in a leave year. | Decimal | 9,2 | - |
| ABSENCE WITHOUT PAY CREDIT REDUCTION HOURS IN PAY PERIOD | Number of credit reduction hours in effect during the pay period as a result of absence without pay. | Decimal | 9,2 | - |
| ABSENCE WITHOUT PAY CREDIT REDUCTION HOURS YTD | Year to date credit reduction hours as a result of absence without pay. | Decimal | 9,2 | - |
| ABSENCE WITHOUT PAY HOURS IN PAY PERIOD | Number of hours of absence without pay (AWOP) during the pay period. This includes the total hours for all LWOP and AWOL, and other nonpay status. | Decimal | 9,2 | - |
| ABSENCE WITHOUT PAY IN LEAVE YEAR | Number of hours of absence without pay (AWOP) during the leave year. This includes the total hours for all LWOP and AWOL, and other nonpay status. | Decimal | 9,2 | - |
| ABSENCE WITHOUT PAY SINCE LAST EQUIVALENT INCREASE | Number of hours of absence without pay (AWOP) since last equivalent increase. This includes the total hours for all LWOP and AWOL, and other nonpay status. | Decimal | 9,2 | - |
| ACTIVE UNIFORMED SERVICE INDICATOR | Indicates whether the employee has performed active military service in the armed forces or other uniformed services of the United States. | Text_V | 2 | - |
| ADJUSTED BASIC PAY | The sum of an employee's rate of basic pay and any basic pay supplement (standard OR special), after applying any applicable pay cap. A basic pay supplement is defined as a regular, fixed supplemental payment (paid in conjunction with base pay) for nonovertime hours of work that is creditable as basic pay for retirement purposes, excluding any type of premium payment or differential that is triggered for working certain hours of the day or week or for being subjected to certain working conditions. | Decimal | 9,2 | - |
| ADJUSTED BASIC PAY - PAY PERIOD | The pay period sum of an employee's rate of basic pay and any basic pay supplement (standard OR special), after applying any applicable pay cap. A basic pay supplement is defined as a regular, fixed supplemental payment (paid in conjunction with base pay) for nonovertime hours of work that is creditable as basic pay for retirement purposes, excluding any type of premium payment or differential that is triggered for working certain hours of the day or week or for being subjected to certain working conditions. | Decimal | 9,2 | - |
| ADJUSTED BASIC PAY - YTD | The year to date sum of an employee's rate of basic pay and any basic pay supplement (standard OR special), after applying any applicable pay cap. A basic pay supplement is defined as a regular, fixed supplemental payment (paid in conjunction with base pay) for nonovertime hours of work that is creditable as basic pay for retirement purposes, excluding any type of premium payment or differential that is triggered for working certain hours of the day or week or for being subjected to certain working conditions. | Decimal | 9,2 | - |
| ADMINISTRATIVE LEAVE HOURS USED | Number of administrative leave hours used during the pay period. | Decimal | 9,2 | - |
| ADMINISTRATIVE LEAVE HOURS USED (GENERAL) - 5 USC 6329A | Number of administrative leave hours under 5 U.S.C. 6329a and 5 CFR part 630, subpart N, used during the pay period, EXCLUDING: • Hours of administrative leave under 5 U.S.C. 6329a used for investigative purposes; • Hours in which an employee is placed on investigative leave under 5 U.S.C. 6329b; • Hours in which an employee is placed on notice leave during a notice period under 5 U.S.C. 6329b; • Hours of weather and safety leave under 5 U.S.C. 6329c; • Other paid leave or paid time off authorized under other law or Presidential directive (which is covered under another specific data category or under the general data category of “Other Paid Time in Nonduty Status”). | Decimal | 9,2 | - |
| ADMINISTRATIVE LEAVE HOURS USED (INVESTIGATIVE PURPOSES) - 5 USC 6329A | Number of administrative leave hours under 5 U.S.C. 6329a and 5 CFR part 630, subpart N, used during the pay period for investigative purposes—that is, for purposes of an investigation of an employee’s conduct or other matter. (An agency may not place an employee on this leave for more than 10 workdays in a calendar year. Investigative leave under 5 U.S.C. 6329b must be used after reaching the 10-workday limit.) EXCLUDING: • Hours of administrative leave under 5 U.S.C. 6329a used for all other (non-investigative) purposes; • Hours in which an employee is placed on investigative leave under 5 U.S.C. 6329b; • Hours in which an employee is placed on notice leave during a notice period under 5 U.S.C. 6329b; • Paid time during MSPB-ordered interim relief under 5 U.S.C. 7701(b)(2)(A)(ii)(II) and (B); • Other paid leave or paid time off authorized by law, executive order, or presidential memorandum (which is covered under another specific data category or under the general data category of “Other Paid Time in Nonduty Status”). | Decimal | 9,2 | - |
| ADMINISTRATIVE LEAVE HOURS USED YTD | Number of administrative leave hours used year to date. | Decimal | 9,2 | - |
| ADMINISTRATIVELY UNCONTROLLABLE OVERTIME PAY AMOUNT | Amount of Administratively Uncontrollable Overtime Pay earned in a pay period. | Decimal | 9,2 | - |
| AGENCY DATA | Agency specific data field. (May be followed by 1, 2, 3, etc. for multiple fields) | Text_V | 60 | - |
| AGENCY EMPLOYEE ID | The system ID provided by an agency system that uniquely identifies an individual employee's records. | Text_F | 35 | - |
| AGENCY USE CODE FIELD | Agency specific code data. | Text_F | 10 | - |
| AGENCY USE TEXT FIELD | Agency specific text description related to Agency Used Code Field. | Text_F | 35 | - |
| AGENCY/SUBELEMENT | The agency and, where applicable, the administrative subdivision (i.e., subelement) in which a person is employed. | Text_F | 4 | View |
| ALTERNATE WORK SCHEDULE CODE | Indicates if an employee is currently on an alternative work schedule (AWS). | Number_F | 3 | View |
| ANNUAL LEAVE ABEYANCE BALANCE | Amount of annual leave maintained in abeyance while the employee is in a specific appointment or status. | Decimal | 9,2 | - |
| ANNUAL LEAVE ACCRUAL RATE | Number of hours per pay period at which an employee is normally accruing leave. This typically will be 0, 4, 6, or 8, but may be other amounts in the case of fire fighters and other special exceptions. | Decimal | 9,2 | - |
